KIS builds AI-powered automation systems that ensure every lead gets an instant response, every appointment gets booked, and no-shows decrease — without your team lifting a finger.
Built on industry-leading platforms
It's not your treatments. It's not your team. It's the gaps in your patient follow-up and booking workflow — and every hour they go unfixed, they cost you real money.
A potential Botox or laser client messages you at 9pm. By the time your front desk responds the next morning, they've booked somewhere else. Leads contacted under 5 minutes are 100x more likely to convert — after an hour, they're gone.
↑ 100x conversion rate within 5 minutes of inquiryThe average med spa cancellation rate is 22.25% — nearly 1 in 4 appointments lost. At $200–$500 per treatment, even 4 no-shows a week adds up to over $40,000 in lost annual revenue. Without automated recovery, this is just accepted as normal.
↑ $40K+ in recoverable revenue per yearYou're investing in Meta and Google Ads to drive Botox, filler, and laser leads — but if your follow-up is manual and delayed, that spend is wasted. The lead gen works. The broken follow-up is killing your patient acquisition cost.
↑ Poor follow-up is the #1 ROI killer in med spa ad spendYour team is talented — but they're buried in manual confirmations, rebooking calls, and follow-up texts instead of creating the high-touch client experience that drives retention and referrals. They're doing a robot's job and burning out.
↑ Front desk admin is the top operational burden in aesthetic practices73% of med spa revenue comes from repeat patients — yet most practices have hundreds of past clients who haven't booked in 90+ days and have never been re-engaged. A single automated reactivation campaign is the fastest ROI in your marketing stack.
↑ 73% of med spa revenue comes from repeat patients (AmSpa 2024)98% of consumers read online reviews before choosing a local med spa. Happy clients leave after a great treatment and never post a review. Without an automated review request triggered at exactly the right moment, your Google rating stagnates.
↑ 98% of local clients check Google reviews before bookingNo long onboarding. No technical headaches. We handle everything from strategy to deployment — you show up, we build, your system starts working immediately.
We analyze your lead intake, follow-up workflow, no-show rate, and patient reactivation gaps. You'll see exactly where revenue is slipping and how much it's costing monthly.
We build your full AI automation stack inside GoHighLevel and n8n — branded to your med spa, connected to your booking software, and optimized for your patient journey.
Every workflow is stress-tested before going live. We run real-world scenarios, walk your team through the dashboard, and ensure everything performs perfectly on day one.
We monitor your system monthly, refine sequences based on booking data, and expand automation as your practice grows. You get a long-term partner, not a one-time product.
Every system is custom-designed for your practice — not a cookie-cutter template. We automate the workflows that drive patient acquisition, retention, and revenue growth.
Every new inquiry — from your website, Instagram, Google Business Profile, or paid ads — gets an intelligent, personalized AI response within 60 seconds. Your practice stays competitive 24 hours a day, even after hours.
AI qualifies new patients, answers treatment questions, and books appointments directly into your calendar — without your team's involvement. Confirmations and intake forms go out automatically, reducing no-shows before they happen.
When a patient misses their Botox, filler, or laser appointment, a recovery sequence fires within minutes. Personalized SMS and email touchpoints bring 30–40% of no-shows back within 48 hours and automatically refill your calendar.
We identify every patient who hasn't booked in 60, 90, or 120+ days and deploy AI-personalized reactivation sequences via SMS and email. Most practices generate $5,000–$15,000 in reactivated bookings within the first 30 days.
Automated review requests fire at the highest-intent moment — right after a successful treatment. Build your Google rating, strengthen local SEO for searches like "best med spa near me," and drive more organic bookings every month.
Every lead, consultation request, and patient interaction flows automatically into a fully-organized CRM pipeline — with zero manual data entry. Full visibility on your patient acquisition funnel in one clean dashboard.
Each package is built to pay for itself in the first 30 days through recovered no-shows and reactivated patients alone. No contracts. No surprises.
We believe in full transparency. If your question isn't here, just ask us on the call — no pressure, no pitch.
Most practices are fully live within 7 days of signing. After your onboarding call, we collect your logins, brand assets, and service menu — then we build everything. You don't touch a single technical setting. By the time we hand it over, your AI lead response, booking sequences, and reminder workflows are already running in the background.
Yes — we integrate with the most widely used medical spa scheduling platforms including Mindbody, Jane App, Vagaro, Boulevard, and Square. During the discovery call, we'll map your current tech stack and confirm exactly how your systems connect. If there's a platform we haven't worked with before, we'll tell you upfront and find the right integration before we start building.
In the first 30 days, most practices see three measurable wins: faster lead-to-booking conversion (every inquiry gets a response in under 60 seconds instead of hours), a meaningful drop in no-shows (automated reminders consistently bring cancellation rates from 22% down to under 10%), and immediate revenue from dormant patient reactivation. We calculate your projected ROI on the discovery call using your actual volume and average treatment value — you know the numbers before you commit to anything.
No steep learning curve. Your team sees a clean, simple dashboard in GoHighLevel where leads and patient conversations are organized. The AI handles the heavy lifting — responding to inquiries, sending reminders, triggering reactivation — automatically. Your staff focuses on client care. We provide a short walkthrough so everyone feels confident from day one.
Not at all. Every AI response is written and trained to match your practice's tone, service language, and brand voice. We build custom conversation flows for your specific treatments — whether that's Botox, dermal fillers, laser hair removal, body contouring, or skin rejuvenation. Patients receive warm, knowledgeable replies that feel personal. You review and approve all scripts before anything goes live.
No long-term contracts — ever. We operate month-to-month with 30 days' notice to cancel. We're confident enough in our results that we don't need to lock you in. The practices that stay with us do so because the system pays for itself and then some — not because they're contractually obligated.
This is where ROI becomes immediate. Paid ads generate leads — but if your follow-up is slow or manual, you're paying to send warm prospects to your competitors. Our AI follow-up system plugs directly into your ad lead sources and responds within 60 seconds, dramatically improving your cost-per-booking and patient acquisition cost. Most practices running paid ads see the system pay for itself within the first week through recovered leads alone.
In 30 minutes, we'll map every revenue leak in your patient follow-up and booking workflow, show you exactly what a custom AI system would look like for your practice, and give you a clear ROI projection — before you spend a dollar. No pitch. No pressure. Just a plan.
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